Custom Terminology
Set up team-specific terms that automatically highlight in documents with definition tooltips.
Overview
Team terminology ensures consistent language across all documents. Terms are automatically highlighted and show definitions on hover.
Key Features
Automatic highlighting
Team terms are automatically highlighted in documents
Hover tooltips
Definitions and categories appear on hover
Case-insensitive matching
Flexible matching regardless of capitalization
Alias support
Multiple term variations are supported
Category organization
Better management with organized categories
Adding Terms
Quick Add
Add from the editor
Term Details
Term
Exact text to highlight (case-insensitive)
Definition
Clear, concise explanation
Category
Organize terms (Technical, Business, Product, etc.)
Aliases
Alternative spellings or variations
Best Practices
Keep definitions short
Clear and concise explanations work best
Use consistent categories
Organize terms systematically
Add aliases
Include common variations
Review terms regularly
Maintain accuracy and relevance
Managing Terms
Edit Existing Terms
Find term
Click 'Edit'
Update fields
Save changes
Delete Terms
Select term
Click 'Delete'
Confirm deletion
Term disappears
Bulk Operations
Export terms
For backup or sharing
Import terms
From CSV or JSON
Search terms
By name or category
Filter by category
For organization
Document Integration
Automatic Highlighting
Terms highlight
As you type in documents
Hover tooltips
Show definitions and categories
Color coding
By category for visual organization
Real-time updates
When terms are added/modified
Highlighting Rules
Case-insensitive
”API” matches “api”, “Api”
Word boundaries
Prevents partial matches
Multiple terms
All matching terms highlight
Alias support
All aliases highlight the same term
Tooltip Information
Term name and definition
Clear explanation on hover
Category with color coding
Visual organization
Aliases if any exist
Alternative variations
Edit link
Quick access to term settings
Best Practices
Term Creation
Start with essential terms
Your team uses most frequently
Use clear definitions
That everyone understands
Add aliases
For common variations
Organize with categories
For better management
Team Communication
Announce new terms
To team members
Provide context
Why terms are important
Train team
On terminology usage
Regular reviews
To keep terms current
Maintenance
Review terms monthly
For accuracy and relevance
Remove outdated terms
That are no longer used
Update definitions
As processes change
Add new terms
As team language evolves
Common Use Cases
Technical Teams
API endpoints
And parameters
Database schemas
And field names
Programming concepts
And patterns
System architecture
Components
Business Teams
Company processes
And workflows
Product features
And capabilities
Customer segments
And personas
Business metrics
And KPIs
Cross-functional Teams
Shared terminology
Across departments
Process definitions
For consistency
Tool and platform names
Common tools
Project-specific terms
Unique to projects
Troubleshooting
Common Issues
Terms not highlighting
Check spelling and case sensitivity
Tooltips not showing
Hover over highlighted terms
Changes not appearing
Refresh document or page
Wrong definitions
Edit term in terminology settings
Performance Tips
Limit term count
To essential terms only
Use efficient categories
For organization
Regular cleanup
Of unused terms
Monitor highlighting
In large documents
Related Guides
Document Editor
See terminology highlighting in action
Team Management
Manage team terminology settings
AI Features
Use terminology with AI analysis
Import & Export
Export terminology for backup
📚 Terminology Tip: Start with 10-15 essential terms your team uses most frequently. You can always add more as your team grows and language evolves.