Document Revisions
Track changes, view document history, and manage version control for your team’s documentation. Available on the Pro plan.
Overview
Simplistica automatically tracks all changes to your documents, creating intelligent revisions that capture meaningful changes while avoiding unnecessary versioning. The system uses context-aware thresholds and content similarity analysis to create revisions only when significant changes occur.
Key Features
Intelligent Versioning
Smart detection of meaningful changes vs. minor edits
Complete History
View all changes with timestamps and authors
Content Similarity
Prevents duplicate revisions for identical content
Restore Previous Versions
Revert to any previous revision
Collaborative History
See who made what changes and when
Configurable Settings
Fine-tune revision behavior for your team
Understanding Revisions
What Creates a Revision
Significant content changes
Meaningful text edits or structural changes
Block modifications
Adding, removing, or moving content blocks
Time-based triggers
After configurable time intervals
Multi-user activity
When multiple users are editing simultaneously
Comment resolution
When all comments are resolved (optional)
Revision Information
Author
Who made the changes
Timestamp
When the changes were made
AI-generated summary
Overview of what was modified
Revision number
Sequential version identifier
Comment state
Complete comment threads and replies
Accessing Document History
Open Document
Click History Button
View Revision List
Select Revision
Revision Settings
Pro Feature: Revision settings are available to Pro plan owners only. These settings allow you to fine-tune how revisions are automatically created.
Auto-Create Revisions
Enable/disable
Turn automatic revision creation on or off
Smart detection
Only create revisions for meaningful changes
Comment preservation
Save complete comment state with each revision
Revision Frequency
Minimum interval
5-60 minutes between revisions
Maximum interval
5-120 minutes to force revision
Idle threshold
1-60 minutes of inactivity
Change Sensitivity
Significant changes
1-10 meaningful changes to trigger revision
Multi-user sensitivity
Lower threshold when multiple users edit
Content similarity
Prevent duplicate revisions for identical content
Advanced Options
Comment resolution
Create revision when all comments resolved
Document size analysis
Different thresholds based on document size
Context-aware limits
Adaptive thresholds for different content types
Intelligent Change Detection
Smart Thresholds
Document size analysis
Different sensitivity for small vs. large documents
Content hashing
Detect actual changes vs. cursor movements
Change tracking
Monitor consecutive minor changes
Context awareness
Adapt thresholds based on content type
What Triggers Revisions
Real content changes
Actual text modifications, not cursor movements
Structural changes
Headings, lists, block additions/removals
Time intervals
After minimum/maximum time thresholds
Multi-user activity
When multiple users are actively editing
Restoring Previous Versions
Important: Restoring a previous version will create a new revision with the restored content. The current version will be preserved in history, and all comment states will be restored.
Select Target Revision
Click Restore
Confirm Action
New Revision Created
Revision Management
Viewing Revisions
Chronological list
All revisions ordered by creation time
Author information
See who created each revision
Change summaries
AI-generated overview of modifications
Comment state
Complete comment threads at revision time
Revision Details
Content preview
View revision content in the editor
Metadata
Revision number, timestamps, and metadata
Change analysis
What was modified in this revision
Complete state
Full document state including comments
Revision Actions
Restore revision
Rollback to this version
View details
See complete revision information
Comment state
View comments as they were at this time
Change summary
AI-generated change description
Pro Plan Features
Advanced Revision Settings
Configurable intervals
Customize time-based revision triggers
Content similarity detection
Prevent duplicate revisions
Multi-user sensitivity
Lower thresholds for collaborative editing
Comment-based triggers
Create revisions when comments are resolved
Enhanced Revision History
AI-generated summaries
Automatic change descriptions
Complete state preservation
Full document and comment state
Detailed change tracking
Comprehensive modification history
Smart filtering
Find specific changes or authors
Troubleshooting Revisions
Common Issues
Revisions not appearing
Check Pro plan subscription and settings
Too many revisions
Adjust time intervals and sensitivity settings
Missing revisions
Check auto-create settings and thresholds
Comment state issues
Verify comment preservation settings
Best Practices
Configure settings
Adjust thresholds for your team's workflow
Monitor usage
Check revision frequency and adjust as needed
Team coordination
Set appropriate multi-user sensitivity
Regular backups
Use revisions as part of your backup strategy
Related Guides
Settings & Preferences
Configure revision settings and team preferences
Team Management
Manage team permissions and collaboration
Document Editor
Learn about editing features and collaboration
Pro Plan Features
Upgrade to access advanced revision features
🔄 Revision Tip: The revision system is designed to be intelligent and avoid creating unnecessary versions. It focuses on meaningful changes rather than every minor edit, helping to keep your document history clean and useful.